Call for Abstracts

Abstract submission now closed

The abstract submission deadline of 5th January 2018 is fast approaching – don’t miss out!

The INORMS Congress is your congress and we hope you’ll play a key role in it by delivering a workshop, taking part in a panel, leading a pecha kucha session or submitting a poster. We’re looking for contributions aimed at all levels from early career to senior officers.

In addition to our 8 published sub-themes, we have just released 4 additional sub-themes: Managing International CollaborationsWinning Friends and Influencing PeopleThe Future Shape of Work and The Future of Research Evaluation, so abstracts are now warmly welcomed based around these themes. There are no limits to the number of abstracts you can apply with, so do take part and help us build a really exciting Congress programme.


Further Instructions

Important Dates:

Call for Abstracts Opens: 6 November 2017

Abstract Submission Deadline: 5 January 2017

Notification of Review Outcome: 12 February 2018

Deadline for accepted authors to register to confirm attendance: 19 March 2018

Submission Process

The abstract submission process for INORMS 2018 will be through an online submission portal

Presenting Authors are requested to create an account and submit an abstract for review according to the guidelines set out below. The same account will be used when you register for the congress. Please keep the email and password used to create the account for future use. Please do not create a new account. Should you require any assistance or have a query about online submission, contact


  • It is ESSENTIAL that you read the instructions below before you submit.
  • The Presenting Author must submit the abstract and is required to be the corresponding author for that abstract
  • Abstracts must be submitted in English

You do not need to register for the Congress prior to submitting an abstract however following acceptance into the programme you must register by 19 March 2018

If you have an accepted abstract you are entitled to get the early bird registration rate up until 19 March 2018 You will be provided with a link to register at this rate in your acceptance email. If you have any queries please contact After this date any registrations made by you will be at the prevailing congress registration fee at time of registration/payment.

Presentation Type

An abstract can be submitted for presentation at the Congress as one of the following categories:

  • Panel contributor
  • Workshop
  • Pecha Kucha
  • Poster

At the review stage, the Programme Committee may change the presentation type submitted by the author to ensure the continuity of the conference programme i.e. poster presentation may be changed to workshop OR workshop to poster presentation. The presenting Author will be informed of any change to their submitted presentation type at the acceptance notification stage. The decision of the programme committee is final.

Pecha Kucha Presentation:

  • Presentations will show 20 slides, and presenters will spend 20 seconds on each slide. before the slides advance automatically. The presentation will be 6 minutes and 40 seconds in total. Presentations will be concise and fast-paced. See Pecha Kucha presentations here

Panel Contributor:

  • Short oral presentation (10-15 minutes) which will be included in either a plenary or a parallel session at the conference
  • Presenters may be required to participate in a Q & A at the end of their presentation.

Workshop Format:

1 hour and 15 minutes in duration, where the expectation is that at least 50% of this session is interactive.

Poster Format:

Accepted posters will be asked to produce a poster for display at the congress. Presenters are asked to take note of the following guidelines when producing their poster:

  • Maximum poster size is A0 (1189(H) x 841(W) mm; 118.9(H) x 84.1(W) cm; 46.8(H) x 33.1(W)) (portrait orientation) Please use a large font size on your poster (ideally 24 point or larger)
  • Keep text to a minimum
  • Ensure any text is in large font
  • Use graphs, charts, and/or tables
  • Ensure contents have a logical flow
  • Make it colourful
  • Removal and collection of posters at the end of the display period remains the responsibility of the presenter. Posters not removed by the indicated take down time will be removed and disposed of.


We welcome abstracts which relate to the conference theme: Promoting Global Research Management, Supporting Global Research Challenges

Please submit your abstract under one of the one of the conference sub-themes.

  1. Developing research proposals
    This sub-theme covers a range of topics in the pre-award space, to include identifying funding, costing and pricing, bid writing, quality assurance and peer review.
  1. Managing research projects
    This sub-theme covers a range of topics in the post-award space, to include project lifecycle, project management, project finance and reporting.
  1. Open data and open access
    This sub-theme includes all the issues associated with making research data and publications available in the public domain, including system interoperability and data sharing.
  1. Research integrity and ethics
    This sub-theme focusses on the governance and management of good research practice. What do institutions need to put in place to ensure compliance with best practice and the highest ethical standards?
  1. Research impact and public engagement
    This sub-theme fits in the knowledge exchange space, and includes engagement and collaboration with research partners and beneficiaries. It explores the challenge of ensuring that the research findings we produce achieve impact.
  1. Researcher development
    This sub-theme covers all aspects of learning and development for academic staff, most particularly relating to grantsmanship and research project management. It includes topics such as research performance and appraisal, and covers all career stages from early career to senior.
  1. Research policy and strategy
    This sub-theme covers a broad range of topics, both inward- and outward-facing, to include external and internal influences affecting research, and creating (and measuring) effective strategies and policies to deliver research excellence.
  1. Leadership and professional development
    This sub-theme explores the HR issues associated with leading a successful and influential research services operation. What place does leadership have in research management, what are the most effective ways of training your workforce and how do you measure success?
  1. Managing international collaborations
    While there appears to be a political momentum in some parts of the world towards nationalism, Higher Education seems to be moving in the opposite direction. Funders are encouraging pan-continental collaboration but is this easier said than done? What are the drivers and challenges of managing international collaborations?
  1. Winning friends and influencing people
    Previously the preserve of the Vice Chancellor and Senior Management, Research Offices are now expected to engage with funders, industry, politicians and civil servants. It is arguable whether Higher Education ever did operate in a vacuum, but now winning friends and influencing people is vital for all disciplines’ survival. So what are the challenges, what are the opportunities and how do you do it?
  1. The future shape of work
    Discussions about the Fourth Industrial Revolution are rife. Global bodies and organisations are considering how the rapid changes in technology will affect the workforce, the workplace and what work itself might mean. How will these changes impact the research environment, and research management offices? What skills will be needed across the research office to support these changes? How can you identify appropriate systems and process to support the future workplace? What will the physical workplace look like? And how can you begin to shape your team to meet these future demands? Through this sub-theme, we welcome abstracts that will help colleagues to understand and address these challenges.
  1. The future of research evaluation
    We live in an age of measuring things. Performance, success, targets, KPIs, metrics are all terms that have crept into the language of the Research Support Office. Governments continue to fine-tune how they assess and measure research productivity, quality and outreach. This sub-theme holds a crystal ball up to research assessment; what will the next generation metrics look like, how will they be used to measure research and what will be the impact on, and implications for, countries yet to adopt such evaluation exercises?

In addition to the sub-themes listed, a number of directed, thematic sub-themes will follow.

Submission Guidelines and Templates:

Please adhere to the following formatting guidelines when preparing abstracts for submission for INORMS 2018. Abstracts which are not correctly formatted will not be reviewed.

How to submit an abstract
The Presenting Author will be the contact person for the abstract and must submit the abstract. Once you enter the online submission portal, start by creating an Account. Please keep a record of the account details you use to set up the account as you will require them to log into both the INORMS 2018 abstract submission system and Congress registration portals. Upon successful submission of the abstract a confirmation email will be sent to the Presenting Author.

If you have not received a confirmation email, please check that your abstract is not left in draft and is fully submitted by logging back into the portal and checking on the Edit Abstracts page.

IMPORTANT: Please note that you can save your submission as a draft and return to edit the submission, but once it has been submitted the abstract cannot be edited after the close of submission deadline. If you require any assistance regarding the submission of your abstract, contact

Abstract not submitting? If the system is not letting you submit your abstract, it is likely that you have not completed all the sections. Please check carefully that each section is complete, tick the statement “I agree to the terms and conditions associated with submission” and resubmit.

Submission Process:
The online abstract submission system is a simple step by step process and will ask you to input the following details:

      • Title of the abstract (word limit is 15)
      • Presentation type (Pecha Kucha, Panel Contributor, Poster or Workshop)
      • Sub-theme must be chosen from the sub-theme list above
      • Name, organisation, and job title of Presenting Author (this person will act as the main contact for this abstract; this person must be listed as the first author)
      • Name, organisation, and job title of co-author(s)
      • Presenting Author Bio (word limit is 100)
      • Abstract word limit is 200, excluding Title, Authors and Organisations
      • Complete the following questions:
        1. What level is your presentation aimed at: New to career, Mid career, Senior, Relevant to all?
        2. What would you say the unique selling points of your presentation will be?
        3. How do you plan to engage with the audience? (do not exceed 100 words)
        4. Relevance to the international RMA community: (Do not exceed 150 words)
        5. Is your presentation/poster: Detailed, Generic, Strategic
        6. Have you presented at a conference before?
      • Abstract should be laid out as follows:Keywords: (3 words relevant to your abstract)
        Description of the idea / concept:

Notification of Acceptance

Notification will be sent to the Presenting Author in 12 February 2018.

When notified of acceptance, the Presenting Author is required to accept their offer by registering for the Congress by 19 March 2018. Failure to do so may result in the rejection of their abstract from the programme.

Terms and Conditions:

      • The abstract submitted adheres to the abstract submission guidelines outlined above.
      • The text of the abstract along with the names and affiliations, poster, powerpoint presentations and/or additional documents as requested will be published on the congress website, website and book of abstracts, and that this will not raise any copyright issues.
      • This abstract has only been submitted once for INORMS 2018.
      • A submission as a particular presentation type may be changed to a different type following review in order to be accepted and included in the programme.
      • Presenters may be recorded for live streaming. A recording of the presentation and a copy of the slides may be published online after the congress.
      • It is the responsibility of the Presenting Author to submit the abstract. They are the main contact whose responsibility it is to communicate with other co-authors and ensure that they register to be included in the programme.
      • Accepted authors must register by 19 March 2018 to confirm acceptance of their offer in the programme. If accepted authors are not registered by this date, they may be removed from the programme.
      • The abstract submitted is in English.
      • The Presenting Author is available to present at the conference on 4 – 7 June 2018

If you have any queries regarding the above, please contact the INORMS 2018 Programme Team

Click here to submit your abstract!